PAPATOETOE CENTRAL SCHOOL P.T.A.

MINUTES OF MONTHLY MEETING HELD 23RD MAY 2007

Meeting Commenced  7.00 pm

APOLOGIES:  Marilyn Gwilliam, Susan Bonner, Rose Akava, Sharon Rhodes, Andrea Hart.

ATTENDANCE:  Rachel Hugglund, Jo Shields, Lynda Barham, Stan Good Teresa McNabb, Filipo Korini, Philippa Stocking, Susan Fidler, Debbie Swanpoel, Linda Jefferies

Meeting of previous meeting presented
Minutes Moved to be accepted  Moved Stan  2nd Philippa

CORRESPONDENCE IN :
PlasticClip Products Ltd           17th  May 2007

Good luck with the event and let me know if we can offer any further help. What we have found in the past is that great fundraisers only need two things. Passion and enthusiasm. Of which I'm sure you have plenty.

Cheers and thanks for choosing Mr Peg for your fundraiser.

For tips on fundraising, check out our website at www.mrpeg.co.nz

Lindsay Dearsly

Abacus Fundraising Calendars     ( School Do Their Own)
Chocolate Fundraiser     (Passed over to the year 6 camp)  

CORRESPONDENCE OUT:
Contact with Mr Pegs Fundraiser.

PRINCIPALS REPORT.
By Sue Fidler.
ERO has been and gone, we have had positive verbal feed back , high performing school, well developed self review processes. Best interests of the student at heart.
Pegs notices going out this week.
Out of hour classes going ahead.


TREASURERS REPORT:
Presented by Lynda Barham

CHEQUE ACCOUNT- ASB                                           CASH BALANCE

OPENING BALANCE                                                       $  13,021.55
PLUS RECEIPTS    Disco   Door Sales  $    673.20
                                 Disco    Food Sales  $   642.20
                                                                                             $    1,315.40

LESS PAYMENTS
    Transfer to PCS  payments                   $ 9,146.66
     L A Barham   juice/wine disco PTA    $     105.00

                                                                  _________
                                                                                             $ 9,251.66
CLOSING CASH BALANCE                                                                  $  5,085.29

ACCELERATOR ACCOUNT -ASB (2% interest +2% bonus interest per month)

OPENING CASH BOOK BALANCE                                $      88.83
PLUS RECEIPTS    Add Interest                                        __________

CLOSING BALANCE                                                                                $     88.83


Monies held in school account
OPENING CASH BALANCE
Add Interest
CLOSING CASH BOOK BALANCE                                                        $         -

                                                 TOTAL CASH                                           $   5,174.12

Chq not banked                                                    approx                                       0.00

                                                 TOTAL CASH NOT SPENT                    $   5,174.12
                                                                      

ASB Bank Rec.00

bank balance
                                       

   13,021.55    
deposits
         1,315.40    
payment

Bank Balance



checksum (should = 0)         9,251.66

     5,085.29

$    5,085.29    

Matters Arising: Money raised from cookbook via the jubilee has this been put into the PTA  Account.  To be checked.

MOVED Jo     2nd   Rachel



B.O.T REPORT:
From Stan Good

BOARD:

Ian Sloan                Chairperson                    Ian Foster              Property
Caroline White       Finance                          Stan Good              Community Liaison
Teresa Bews           Personnel & Zoning       Kirsten Paterson    Staff  Representative

ASB  Hoping to introducing  School Banking .

2007 Teachers Day Only will be held in Term 3   August 23rd and 25th .

Looking at starting School  on Feb the 4th 2008

Only 62% of  the Compulsory Fees ( MATERIALS) have been paid so far. Letters will be sent out.


4
GENERAL BUSINESS

⇒    PEGS.      
           Notice going out this week,  Will run for two weeks order with money to be in   
           Friday 1st June.
    
⇒    T.TOWELS.
          Class effort for art work     Sue and Philippa checking cost.

⇒    FAMILY PHOTOS.
          This will take place in term 3     
 
⇒    BOLLYWOOD NIGHT
          Jo to check

⇒    FUNDAY 2008
           March the 1st has been chosen for the fun day

⇒    MEDALS
           We had jubilee medals left over,  these will been given to the  honor students     from 2006 (Ashley Narayan, Aimee Blen, Jessie Leituvae-Lagilikoliko, Sam
          Robinson, Nacoya Anderson)as well as the two students whose art work graces
          the front cover of the Jubilee Recipe book (Ashley Naryan, Jenny Xie).
 
⇒     LOLLIES
           Some  parents have asked why we are selling or  giving lollies for prizes during
           school hrs via the camp stall. This was to be dealt with by the school

⇒    YEAR 6 CAMP
           With the hard fundraising the year 6 do for their camp it is important to know if they need PTA help before the end of year.
     
⇒     Profile of the PTA.
            Rachel is working on a profile of the PTA role within the school.   
            This will be sent out to parents eg  58% of the school roll are Indian ethnicity there is a need to ensure that these parents are informed by school newsletters.


⇒    SAUSAGE SIZZLE
           This will now be a disco in order to get stock  levels  down, i.e drinks and lollies
⇒    DISCO
          Helper for the disco     JUNIOR                       SENIOR
                                               Philippa                        Teresa
                                               Stan (bouncer)              Stan (bouncer)
                                               Rachel                           Rachel
                                               Jo                                  Jo
          Anyone  able to put their names down please let Rachel or Jo know

⇒    REC GROUND
          There is concern over the group of people drinking in the rec ground when
          school is let out at 3 pm. There is an alcohol ban in the park and if anyone sees
          drinking or any other illegal activities going on specially when our students are
          on their way home PLEASE CALL THE POLICE  on   295 0200  

        NEXT MEETING 18th   JUNE
        ALL PCS PARENTS WELCOME TO ATTEND   


Meeting Closed 8.25 pm